First Step Action for Children Initiative Recruitment 2024(8 Positions)

Required Qualifications and Experience
Education:

• Bachelor’s Degree in Business Administration, Management, Logistics, Procurement, Accounting or a related field from an accredited academic institution with more than two (2) years of relevant technical and professional experience in Logistics and Procurement.

Skills:

• Extensive knowledge of humanitarian non-profit organizations, procurement and financial rules, as well as SAP elements as they apply to procurement and logistics.
• Extensive knowledge in store keeping, supply chain and logistics.
• Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook, web search and data mining.

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resumes and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.

Note

• Only qualified candidates will be contacted.
• Our employees enjoy a work culture that promotes diversity and inclusion
• FSACI provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability, or genetics.
• This is an emergency recruitment, and we are looking to fill this role as soon as possible.
• Candidates available to start immediately are highly preferred.
• Qualified women are strongly encouraged to apply.

Key Responsibilities

• Assist in Implementing procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.
• Assist in review and recommend changes to procurement policies and procedures as required.
• Maintain procurement processes according to FSACI’s procurement policies.
• Manage/maintain a registry and file system for procurements to allow for efficient document and process audits.
• Maintain the privacy of grantees and vendors.
• Maintain procurement files, including proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following policies and local law.
• Provide training on procurement and delivery of goods and services to program team, grantees, and beneficiaries as it pertains to established protocols by the project and local law.
• Assist in supervising and verifying the procurement of materials according to the context and or/needs of the beneficiary, community and/or project.
• Stock & warehouse management
• Design and prepare Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team.
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or project.
• Assist in processing procurements according to respective rules and regulation
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Assist in management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned by the Project Manager/Executive Director.

Required Qualifications and Experience
Education:

• Bachelor’s Degree in Business Administration, Management, Logistics, Procurement, Accounting or a related field from an accredited academic institution with more than two (2) years of relevant technical and professional experience in Logistics and Procurement.

Skills:

• Extensive knowledge of humanitarian non-profit organizations, procurement and financial rules, as well as SAP elements as they apply to procurement and logistics.
• Extensive knowledge in store keeping, supply chain and logistics.
• Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook, web search and data mining.

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resumes and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.

Note

• Only qualified candidates will be contacted.
• Our employees enjoy a work culture that promotes diversity and inclusion
• FSACI provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability, or genetics.
• This is an emergency recruitment, and we are looking to fill this role as soon as possible.
• Candidates available to start immediately are highly preferred.
• Qualified women are strongly encouraged to apply.

Major Duties and Responsibilities

• Daily transaction inputting into FSACI’s QuickBooks accounting system.
• Prepare bank reconciliation report, income and expenditure report on a monthly and quarterly basis.
• Monitor budgets to ensure that spending occurs as planned, review budget amount against actual of expenditures
• Prepare variance analysis reports on a monthly and quarterly basis.
• Ensure that expenses are properly coded and allocated to the relevant cost projects
• Review and process payment requests/retirements. Periodic review of staff accounts and proper allocation of retired expenses against the cash advance.
• Ensure detailed and accurate records of all financial transactions are maintained physically and electronically in accordance with generally accepted accounting principles
• Supports internal and external auditing processes by providing all supporting documentation in an orderly and timely manner.
• Coordinate and makes timely payments for all project activities.
• Verify the validity of invoices, ensure proper level of approvals and make timely cash payment.
• Make cash payments for various expenses and make the relevant entries in the cash book as per FSACI financial procedures.
• Ensure that monthly cash counts are documented and witnessed by a third-party
• Prepare and update the asset register
• Prepares monthly, quarterly and annual financial reports/statements for the project in line with standard accounting principles-including budget tracking and preparation of budget variance analysis
• Ensure the remittance of all statutory deductions to appropriate authorities
• Timely payments to volunteers, casual/contract staff and providers of products and services
• May be required to sit on procurement committees and provide financial oversight in the procurement process
• Assumes full responsibility for ensuring cash books are up to date at the end of each working day.
• Ensures that all payment request forms, invoices, procurement documents, receipts and any other payment documents are critically checked for accuracy and correctness and meet the organization’s minimum standard.
• Ensure audits are completed and submitted on time to the Executive Director/Head of Programs
• Determine and enforce systems and process to ensure compliance with donor requirements
• Oversee and maintain appropriate checks and balances across financial processes
• Maintain organizational risk register; ensure organization has appropriate insurance coverage, mitigation measures are put in place and implemented taking the lead on financial risk specifically.
• Lead on financial and accounting information, analysis, and recommendations to strategic thinking and direction;
• Initiate corrective actions to Executive Director/Head of Programs;
• Develop plans to minimize exposure to currency gains and losses
• Minimize the impact of variances.
• Maintain cordial relationships with the staff members and treat visitors, guests, and program beneficiaries with courtesy.
• Ensure regular internal controls (cash counts, spot checks, receipt checks) regarding financial processes are done to reduce the opportunities for fraud or abuse of funds, goods, and materials;
• Conduct him/her both professionally and personally in such a manner that it will bring credit to FSACI and not jeopardize its relationship with donor, partners, vendors and stakeholders.
• Ensure correct coding of Project Instance, budget line, and ledger code in line with approved budget and FSACI Finance Manual and Procedure.

Requirements

• Candidates should possess Bachelor’s Degrees with 2+ years relevant work experience.

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resumes and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.

Purpose of Assignment

• To provide a professional and efficient HR function at local Field Office level, covering all aspects from: project implementation, maintenance of in-house HR systems and personnel files/documentation, managing the recruitment cycle, employee relations and best practice in line with FSACI values, health and safety, legislation and audit requirements, in order to ensure delivery of FSACI’s HR strategy

Recruitment, Onboarding and Offboarding:

• To ensure the smooth running of the full recruitment cycle; placing job adverts, liaising with recruitment agencies, preparing a shortlist of candidates, arranging interviews, issuing offer letters and employee contracts and undertaking all required pre-employment checks, ensuring all new-starter paperwork is completed.
• Facilitate the onboarding process for new hires, ensuring a smooth integration into the organization.
• Draft and administer all aspects of employee documentation by submitting changes to employee terms and conditions, maternity, paternity, pensions etc., to ensure employee and employer needs are met.
• Effectively monitor, maintain and update employee personnel data and files including hard copy files, such as training records, holidays, absences, timesheets, appraisals, employee feedback etc. to ensure compliance in with FSACI HR policy
• Lead the HR function throughout the implementation of projects as required by actively participating in planning for the successful implementation of the project.
• Manages staff separations (departures, exit interviews)
• Provide payroll support by collating monthly Payroll updates, liaising with the Finance department for updates, making necessary benefits/deduction calculations to ensure a smooth Payroll process so that staff are paid correctly and on time.

Requirements

• Candidates should possess Bachelor’s Degrees with 5+ years relevant work experience.

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resume and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.

Purpose of Assignment

• Nurse/Midwife provides technical support and mentoring to CHEWs in the supported primary health facilities, under the direct supervision of medical clinical supervisors, the Nurse/Midwife supervises and ensure execution of the Nutrition/SRH activities including BEmONC, CMAM, ANC, PNC, basic emergency obstetric and neonatal care, family planning, HIV/AIDs case finding, deliveries etc. in accordance with the project design, planning, implementation, monitoring and report progress of support of the planned objectives to aligned with project goals and strategy.
• Assists the preparation and periodic update of the Situation Analysis by compiling Health & Nutrition data, analyzing and evaluating relevant information and providing the technical input in a timely and accurate manner.
• Drafts chapters, prepares statistical data reports, and assists with preparation of sectoral input to the programme documents as required. Contributes to the consultation and coordination with key partners at all levels.
• Provides professional technical assistance to CHEWs in supported PHCs on the integration of the SRH & Nutrition services, treatment, management and support deliveries that will contributes to build building CHEWs skills on BEmONC, CMAM, ANC, PNC, HIV/AIDS case finding. WASH, basic emergency obstetric and neonatal care, family planning, case finding, deliveries etc. Establish partnerships to promote innovative approaches to address immediate and underlying determinants of maternal, newborn and child health and nutrition.
• Strictly adhere to clinical guidelines and standard operating procedures set by the Adamawa State Health Care Development Agency
• Support the Medical Clinical Supervisor to during mobile medical outreaches in hard-to-reach communities 10kms away from the health facility
• Support the Medical Clinical Supervisor in Identifying necessary action for adjustments, improvement and sustainability of the project achievement
• Reports outcome to Medical Clinical Supervisors
• Provides timely data on ANC, PNC, Deliveries, malnutrition, case findings, number of beneficiaries who access commodities, sensitization, etc to M&E officer
• Ensure follow ups/referrals
• Work in assign health facility(ies) provide technical guidance on project activities to MoH staff and follows up on cases
• Notify the medical clinical supervisor levels of essential commodities selected PHCs and households conducted in transparent manner in accordance with FSACI accountability procedure.
• Keeps close contacts with community stakeholders in order to improve the ability to collect and disseminate relevant information on program/project implementation in the communities and feedbacks
• Assists the monitoring team to ensure that data collection and analysis from field visits are standardized to feed into to M&E monitoring plan.
• Ensure timely preparation of Monthly/quarterly reports
• In case of emergency, assists in monitoring and assessing the nature and extent of the emergency in the assigned area.

Requirements

• Candidates should possess Bachelor’s Degrees with 3+ years relevant work experience.

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resumes and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.

Major Duties and Responsibilities
MEAL Leadership and Data Management:

• Lead the development of MEAL plan, performance indicators, data collection, reporting tools, data management systems and standard operating procedures (data quality management plan) integrated with technology in implementation of MEAL activities for improving quality and availability of data for project/program decision making.
• Adapting and evolving tools for baseline and recurrent monitoring of the program activities, including analysis tools and tracking progress of the intervention
• Collaborating with program team for a participatory implementation, documentation and dissemination of learning and monitoring quality of the programme, reporting of achievement to ensure the project’s MEAL systems and outputs meet minimum quality standards.
• Oversee data collection, collation, storage, analysis, and reporting, ensuring that data is of high quality and audit worthy.
• Ensure compliance with internal data quality requirements and timely submissions for reporting. This may include training, and in-person mentoring, review of data/reports and feedback/troubleshooting as needed. This may include regular travel travels to project sites.
• Establish and maintain strategic stakeholders’ relationships to promote collaboration, coordination and information sharing within the national integrated Nutrition & Health services delivery system.
• Integrate Collaborating, Learning and Adapting (CLA) into project workplan for evidence-based practice including leading the collection, analysis, documentation, dissemination and use of best practices and lessons learned.
• Conduct regular and ad-hoc data analysis and work closely with the Coordinators of Health and Nutrition to develop reports (monthly, quarterly, annual) to demonstrate progress and facilitate continuous learning for project management, support and other learning.

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resumes and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.

Major Duties and Responsibilities
Program Management:

• Manage day to day FSACI programs providing direct supervision to medical staff and technical support to non-medical staff related to health programming.
• Work closely with HoP and field teams to determine the operational needs of the health project/program within the scope of the grants
• Work closely with the medical clinical supervisors and health teams to ensure high quality service provision for beneficiaries using nationally or internationally accepted standards
• Analyze field reports to monitor drug consumption per site and adjust procurement plan and activities in coordination with Medical Clinical Supervisors and procurement & Logistics Officer
• Implement data management systems ensuring daily data output and reporting
• Assist in the adjustment of data management systems streamlining data for new projects and local health department
• Review and provide input for reports in order to analyze trends and adjust programs as needed
• Work with direct line HoP, field teams and national health/state authorities for outbreak preparedness and contingency planning
• Work with field teams to ensure continued provision of basic life serving services in case of evacuation or relocation due to insecurity
• Work with HoP and field teams to plan for future program directions in terms of beneficiary needs
• Work with HoP and field teams to contribute to concept notes for future funding following donor protocols and formats
• Work with field teams and logistics to procure drugs in a timely manner to ensure adequate supply based on site consumption while adhering to national drug protocols and program budgets.
• Deployed personnel are expected to assist with the setup, maintenance and demobilization as required. The Project Coordinator shall also be responsible for disposition of medical equipment, consumables and pharmaceuticals

Representation:

• Attend coordination meetings as needed
• Represent the organization at task force meetings, assessment, coordination meetings as needed
• Liaise with MOH on matters related to the program to ensure programmatic accountability as needed
• Participate in media relations, public outreach and awareness initiatives, including coordinating and responding to inquiries, acting as a spokesperson, or identifying and preparing spokespeople for local, national and international media at the request of the Communications department.
• Participate in coordination meetings and communicate relevant information to HoP and other health staff as needed
• Ensure maximum visibility of the FSACI amongst the NGO community
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Requirements

• Candidates should possess Bachelor’s Degrees in a related field with 5+ years relevant work experience.

Application Closing Date
6th March, 2024.

Method of Application
Interested and qualified candidates should send their Resume and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail

Major Duties and Responsibilities
Working closely with the Nutrition Coordinator, the Nutrition Program Officer will do the following;

• Support the Nutrition in ensuring quality screening of all children under five years (6-59 months) and referral systems are in place for all children in the target location and conduct follow-up visits on children referred.
• Promote, protect and support optimal Maternal Infant and Young Child Nutrition MIYCN practices.
• Support Infant and Young Child Feeding in Emergency (IYCF-E), identification of lead mothers, training of health workers and community volunteers.
• Daily supervision of support group meetings in communities.
• Facilitate the formation of Mother to Mother support group meetings and conduct supportive supervision/spot checks during support group meetings.
• Provide counselling to caregivers of children with Moderate Acute Malnutrition.
• Community Management of Acute Malnutrition (CMAM) services.
• Collate and compile program monthly data reports.
• Participate in the training of lead mothers and support group members on Food Demonstration
• Working closely with the Nutrition Coordinator, ensure timely implementation of nutrition activities.
• Provide capacity building and trainings to health workers and Community Volunteers on IYCF-E and referral.
• Ensure monthly and quarterly follow up with Community Mobilizers and community leaders through review/feedback meetings.
• Ensure that identified SAM and MAM cases are registered in the distribution register.
• Work closely with the MEAL team to ensure that data are captured in a correct and accurate manner
• Assist the nutrition team in giving supportive supervision to community volunteers.
• Compile and submit reports on weekly progress report

Application Closing Date
5th March, 2024.

Method of Application
Interested and qualified candidates should send their Resume and Cover Letters to: recruitment@first.org.ng using the Job Title as the subject of the mail.