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Career

Duties of An Office Clerk

Office Clerk job description – An office clerk does many different general office tasks. Read more about the duties of an office clerk.

An office clerk does many different general office tasks, like answering the phone, keeping the books, filing, mailing, delivering messages, processing data, running errands, and sorting mail. They are an important part of an office because things wouldn’t work well without them.


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Office clerks are very important to the administrative and clerical work of a company. Office clerks are in charge of keeping company records up to date, setting up meetings, and making sure documents are safe. They may answer the phone, do administrative work, and talk directly to customers.

They perform duties that are too varied and diverse to be classified as a specific office clerical occupation, necessitating only a basic understanding of office management systems and procedures. Clerical duties may be assigned in accordance with individual establishments’ office procedures and may include answering phones, bookkeeping, typing or word processing, stenography, office machine operation, and filing. Duties of An Office Clerk

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Duties of An Office Clerk
Photo Source: Career Toolkit

Duties of An Office Clerk

  • Preserve and keep all of the company’s files and records.
  • Assist with easy access and file review.
  • Manage all incoming and outgoing emails, including responding, redirecting, and sorting.
  • It is necessary to receive and send packages.
  • Responsible for answering all phone calls and directing them to the appropriate employee.
  • Help with photocopies, printing, and so on.
  • Using proper documentation and accounting, keep a detailed record of all tasks, invoices, and checks.
  • Participate in meetings, assist with coordination, and make arrangements.
  • Keep meeting minutes and keep them for future reference.
  • As needed, assist employees with all management and organizational tasks.
  • Inspect office supplies on a regular basis to report shortages and usage.
  • Make travel and lodging arrangements for employees for any business trips.

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  • Make travel and lodging arrangements for guests attending an event.
  • Collect, count, and disburse money, as well as perform basic bookkeeping and banking transactions.
  • Answer questions, disseminate or explain information, take orders, and address complaints by communicating with customers, employees, and other individuals.
  • Answer phones, transfer calls, and take messages.
  • Compile, copy, sort, and file office activity, business transactions, and other activity records.
  • Bills, contracts, policies, invoices, or checks must be completed and mailed.
  • Office machines such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers must be operated.
  • Data and other information, such as records or reports, must be computed, recorded, and proofread. Information Guide Nigeria
  • Keep filing, inventory, mailing, and database systems up to date, either manually or with a computer.
  • Respond to correspondence, open, sort, and route incoming mail, and prepare outgoing mail.
  • Examine files, records, and other documents for information needed to respond to requests.
  • Run errands and deliver messages.
  • Material, supplies, and services should be inventoried and ordered.
  • Work schedules must be completed, calendars must be managed, and appointments must be scheduled.
  • Documents such as business or government forms and expense reports are processed and prepared.
  • Lower-level clerks’ work is monitored and directed.
  • Using computers or typewriters, type, format, proofread, and edit correspondence and other documents from notes or dictating machines.
  • Materials should be counted, weighed, measured, and/or organized.
  • Train other employees to perform work tasks such as using computer applications.
  • Agendas must be prepared, meetings must be attended, and minutes must be recorded and transcribed.

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  • Troubleshoot office equipment issues, such as computer hardware and software.
  • Make travel plans for office employees.
  • Receiving and screening incoming calls or gathering other information that needs to reach the appropriate people (may be time-sensitive)
  • Run errands and deliver messages
  • Collect, count, and disburse money, as well as perform basic bookkeeping and banking transactions.
  • Bills, contracts, policies, invoices, or cheques must be completed and mailed.
  • Work closely with office personnel as well as supervisors/management.
  • Agendas must be prepared, meetings must be attended, and minutes must be recorded and transcribed.
  • Create documents, spreadsheets, input data, and communicate via email using computers.
  • Maintain and update filing, inventory, mailing, and database systems by hand or computer.
  • Interact with people outside the company, including potential clients, and greet visitors.
  • Confirm appointments and refer clients or vendors to the proper person or office.
  • When performing data processing or writing letters or other documents, ensure that the completed work is error-free.
  • Materials, supplies, and services should be inventoried and ordered.
  • Opening, sorting, and routing incoming mail, responding to correspondence, and preparing outgoing mail
  • Make travel plans for office personnel. 15 Best Grass Cutters and their Prices in Nigeria
  • juggle multiple tasks at the same time (organization and attention to detail skills are key)
  • Answer the phone and greet people with a smile.
  • Help with filing tasks.
  • Do basic tasks related to keeping books.
  • Compile financial records.
  • Do stenography and take down notes.
  • Send calls to the right people. Good morning my love messages
  • Answer questions about the business.
  • Help get things in the office organized.
  • Make staff coffee or get them water.
  • Put bills in envelopes and send them off.
  • Post company rules all over the office.
  • Use office machines like photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
  • Retrieve files for personnel.
  • Take and deliver messages.
  • Sort and give out the mail that comes in.
  • Fix office equipment that isn’t working.

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  • Measure or count mail.
  • Take care of staff travel plans and expense reports. Romantic love message
  • Plan meetings and rooms for conferences.
  • Call IT for help with your computer.
  • Put up schedules for work.
  • Perform data entry.
  • Make checks for the payroll.
  • Put printing paper, ink, pens, paper clips, staplers, files and folders, and correction fluid back in the supply closet.
  • Sorts and labels documents
  • carries out inventory checks
  • Operates and maintains office machines on a basic level.
  • Emails are sorted and responded to.
  • Keeps paper and electronic records
  • Maintains a professional demeanor and appearance
  • Proofreads company data meticulously
  • Ability to organize and maintain files and records so that they are up to date and easily accessible 15 Best Baby Storage and Organizations and their Prices in Nigeria
  • Managing the sorting and distribution of incoming mail
  • Mail preparation for delivery (envelopes, packages, etc.)
  • When answering the phone and taking messages, the operator is courteous and knowledgeable or forwarding calls to the appropriate offices JAMB portal
  • competent in the use of office equipment such as photocopiers, printers, and so on
  • Excellent computer skills, including word processing, spreadsheet creation, and so on.
  • familiarity with basic bookkeeping tasks, including the ability to issue invoices, checks, and so on
  • Rapid typing skills are required to take meeting minutes and dictations.
  • Teamwork and a willingness to help with office management and organization procedures
  • Inventory the office supply stock (paper, ink, etc.) and order what is required.
  • Capable of assisting coworkers with travel arrangements and booking venues for conferences/events
  • Willing to perform a variety of office tasks as assigned NYSC portal

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Conclusion

We hope that this article will help you in knowing your job duties.

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