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Job Description

Human Resource (HR) Assistant Job Description and Roles/Responsibilities,

Human resource (HR) assistant job description:  A Human Resources (HR) Assistant is a professional that performs administrative and HR activities daily for a business. As well as providing clerical support to all employees, they assist with recruitment and record keeping for payroll processing.JAMB Result

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Who is a Human Resource Assistant?

Human resources (HR) assistants are certified professionals that perform administrative and HR responsibilities regularly. They give clerical support to all employees and assist HR managers with recruitment, recordkeeping, and payroll processing.InformationGuideNigeria

An HR Assistant, also known as a Junior Human Resources Associate, is accountable for providing administrative support to other HR professionals by documenting employee changes, performance reviews, and communications. Their responsibilities include organizing onboarding chores, processing payroll adjustments, and colour.

Human Resource (HR) Assistant Job Description and Roles/Responsibilities, Qualifications
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HR assistants aid HR directors and the whole human resources department by assisting with activities such as preserving employee files, preparing letters, and doing other administrative duties.

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They also protect employee information by utilizing appropriate HRIS or HR software. HR administrative assistants handle employee requests for benefits, salary, payroll preparation, and payroll processes as part of their job.Top 10 Tribes With The Most Beautiful Girls In Nigeria [Updated 2023]

Management support is their role, which includes HR responsibilities including complaint writing, absenteeism, termination, salary information, and performance reviews.

HR administrative assistants post job openings and advertise them, collect information on new candidates, and notify workers of their employment status. They also collaborate with human resource managers to pick applicants who fit the job specifications.

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Responsibilities of a human resources (HR) Assistant

  • Assist the office in analyzing, negotiating, and evaluating applications.
  • Post job openings on Linkedin and other relevant sites to attract qualified candidates.
  • Update existing personnel data, such as promotions, terminations, and address changes.
  • Keep employee files private.
  • Inform current employees about open roles or possibilities.
  • Assist HR managers in locating possible temporary employees at contract agencies.
  • Payroll processing includes calculating employee wages, delivering checks, and maintaining payroll records.
  • Create policies and procedures for employees.
  • Process documents and provide clerical support to the HR department.
  • Process requests from personnel and give pertinent information.
  • Manage the departmental phone center and respond to inquiries properly.
  • Prepare internal communication reports and submissions.Human Resource (HR) Assistant Job Description
  • Provide new staff with information on the company’s activities.
  • Assist in the preparation of payments by supplying important data such as absence, bonuses, and leaves.
  • Input new rental information, divisions, holidays, and sick leaves into the human resources database.
  • Prepare employee passports, ID cards, and badges according to their level.
  • Review claims, check the documentation, and obtain legal representation reviews to monitor unemployment claims.
  • Fill out forms, logs, and records to document human resource activity.
  • Participate in educational activities and study professional publications to review job experience.
  • Assist with day-to-day HR functions and responsibilities.
  • Provide administrative and clerical support to Human Resources executives.
  • Create and maintain personnel records (hard and soft copies).
  • Process paperwork and compile reports concerning employee activities (staffing, recruitment, training, grievances, performance evaluations, etc).
  • Coordinate HR projects (meetings, training, etc.) and record meeting minutes.
  • Manage inquiries from employees regarding human resource issues, norms, and regulations
  • Contribute to paycheck preparation by supplying pertinent information (absences, bonus, leaves, etc).
  • Communicate with public services as required.
  • Handle complaints and grievance procedures properly.
  • Coordinate candidate correspondence and interview scheduling.
  • Perform initial orientation with new employees.
  • Assist our recruiters with applicant sourcing and database maintenance.
  • Support all HR-related internal and external inquiries and requests.
  • Maintain digital and electronic employee records.
  • Serve as the point of contact for benefits administrators and vendors.
  • Assist in recruitment by identifying candidates, conducting reference checks, and issuing job contracts.
  • Maintain the HR management team’s calendars.
  • Supervise the completion of documentation related to compensation and benefits.
  • Contribute to performance management processes.
  • Agenda-setting for meetings, interviews, and HR events.
  • Coordinate seminars and training sessions.
  • Perform new employee orientations and record updates.
  • Create and submit general HR activity reports.
  • Payroll processing and correction of payroll errors.
  • Complete the necessary paperwork and conduct exit interviews.
  • Keep abreast of the most recent HR trends and best practices.
  • Perform administrative tasks for the HR department, such as maintaining the personnel database and sorting emails.
  • Maintain appropriate attendance and leave records.
  • Assist HR Manager with policy formulation, recruitment, and compensation administration.
  • Submit online job advertisements, screen applicants, and arrange job interviews.
  • Coordinate new employee orientation and training sessions.
  • Ensure effective employee communication and prompt resolution of their questions.
  • Supports human resource procedures by administering tests, organizing appointments, facilitating orientation, and preserving records and data.
  • Validates the skills of applicants by administering and analyzing tests.
  • Coordinates examination scheduling by arranging appointments.
  • Conducts orientation to welcome new employees to the company.
  • Collects time and attendance records to provide payroll information.
  • Compiles, organizes and analyzes data to produce employee data reports.
  • Maintains employee data by entering and revising employment and status-change information.
  • Provides secretarial help through data entry, formatting, and printing.
  • Organizes work.20 best Women’s Earrings in Nigeria and their Prices
  • Responds to phone calls, relays messages, and maintain office equipment and supplies.
  • Maintains employee confidence and safeguards operations by maintaining the confidentiality of human resource information.Top 10 Trending Smart Watches in 2022
  • Maintains service quality by adhering to organizational standards.

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Roles of a human resources (HR) Assistant

An HR Assistant is responsible for monitoring and directing all processes inside an organization that pertain to employee concerns. They collaborate with Recruiters and other members of the Human Resources personnel to streamline the administration of paperwork.

HR Assistants are employed in the human resources departments of mid-sized and large businesses. Their primary responsibilities include assisting with the management of recruitment, benefits administration, and record maintenance for the other workers at that company. They are responsible for acting as a point of contact between the Human Resources division and the rest of the company. They are responsible for updating employment status, preparing files and forms for new employees, and assisting new workers in gaining access to the resources they require to perform their jobs. HR Assistants organize and update records, ensure the proper disposal of outdated records, and communicate with employees to ensure that their contact information and other important papers are kept up to date.

Human resources (HR) assistant job qualifications/skills

  • Bachelor’s degree in human resources or a closely related field (essential).
  • Two years of experience as a human resources assistant (essential).
  • Exposure to employment legislation and equity regulations.
  • Human resource administration and people management expertise.
  • Exposure to payroll processes.Top 20 Most Expensive Secondary Schools in Nigeria
  • Comprehensive knowledge of HR functions and best practices.
  • Excellent verbal and written communication abilities.
  • Effectively handles stress and strict deadlines.
  • Highly proficient in email, Microsoft Office, and other business and communication applications.
  • Superb organizational and time management abilities.
  • Strong problem-solving and decision-making abilities.
  • Exceptional attention to detail.
  • Capability to precisely adhere to directions.

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Human resources (HR) assistant salary structure in USA

What is the salary of a Human Resources Assistant in the United States? The average income for a Human Resources Assistant in the United States is $44,802, with a typical range between $39,922 and $50,309.

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