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Duties of an Accounts Payable

Duties of an Accounts Payable – Accounts Payable is in charge of a company’s finances, administration, and office work. They are in charge of paying suppliers and other creditors what the company owes them, paying bills or invoices from suppliers, and keeping track of the company’s short-term debts. This department is important for the business as a whole to run well. In bigger companies, Accounts Payable is usually its own department, but in smaller ones, Accounts Payable and Accounts Receivable tasks are usually done together.NYSC Portal

To work in Accounts Payable, an employee must be able to apply accounting principles and do work that is analytical, evaluative, and advisory. This requires knowing both how accounting works and how it is supposed to work. Professionals should be able to pay close attention to details and enter a lot of information. Most of the time, they talk to their employers and vendors every day.Duties of an Accounts Payable

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Duties of an Accounts Payable
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Duties of an accounts payable

  • Collect, inspect, and validate payment requests and invoices.
  • Items or prices on an invoice that appear erroneous should be underlined for further explanation.
  • Sort, code, and match invoices
  • Prepare bills for payment
  • Enter and send invoices into the system.
  • Keeping a cost ledger and processing accounting forms
  • Electronically handle and manage financial transactions
  • Prepare for and execute test scenarios
  • Document business transactions in books
  • In the accounts payable ledger, expenses should be matched with receipts.
  • Analyse financial statements
  • Verify billing cycles to ensure that payments are current.
  • Examine invoices for errors and anomalies and correct them.
  • Maintain records of vendors
  • Communicate with vendors and address their inquiries.
  • Publish monthly reports.
  • Contribute to the completion of the month’s accounting
  • Keep records that can be utilized in audits.
  • Ensure that accurate records of past events are maintained.
  • Protect the confidentiality of important company data
  • Track outgoing expenses.
  • Examine company expenses (including payroll)
  • Maintain documents
  • Verify expense reports
  • Maintain a savings account.

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  • Analyze vendor and service level agreementsRomantic love message
  • Bargaining for discounts with suppliers and service providers.
  • Monitoring and paying sales and use tax
  • Supplier and service provider reimbursement
  • Compare invoices and payment documentation
  • Ensure payment credits are applied appropriately
  • Communicate with vendors regarding billing and payment terms
  • Consider accounts
  • Prepare reports
  • Streamline the payment method
  • Assist with audits
  • By comparing invoices to purchase orders or contracts, the correctness of charges is verified.
  • Verify prior to payment that bills have been approved by the appropriate department heads.
  • communicating with suppliers about billing or shipping errors
  • Reconciling payables ledgers with bank statements to confirm that cash inflows and outflows are equivalent.
  • Completing checks and electronic funds transfers in accordance with corporate policy to pay invoices
  • Verifying the correctness and completeness of purchase orders
  • Posting payments to a financial system, such as SAP or QuickBooks.
  • Monitoring all payments made to suppliers and other vendors.
    Receiving invoices and entering them into an accounting system in order to process them.
  • Examine and review invoices and requests
  • Ensure that the bills are coded, sorted, and matched.
  • Compiling bills to be paid in the future
  • Input and upload invoices into the computer.
  • Account for expenditures and manage pertinent reports
  • Perform and manage electronic transactions and payments
  • Develop and implement methods for checking
  • Add transactions to logs, ledgers, and other documents.
  • Verify accounts payable transactions
  • Examine the books Information guide Nigeria

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  • Monitor your accounts to ensure that payments are paid on a consistent basis.
  • Check invoices for errors and correct them as quickly as feasible.
  • Maintain proper vendor file management practices.
  • Work with the vendors and respond to their inquiries.
  • Create reports monthly
  • Assist in closing the month
  • Provide the necessary information for audits.
  • Process bills from various vendors and reconcile invoices with purchase orders
  • Help with monthly closings
  • Complete Journal Entries
  • Bank and credit card accounting
  • Account codes for the general ledger
  • Performs month-end accrual of unpaid monthly recurring expenses (rent, utilities, etc.)
  • Compare bills for employee benefits to payroll expenses and withholdings. Collaborate with Human Resources to address discrepancies
  • Process a huge volume of fabric invoices and reconcile them with the weekly statement from the Supplier
  • Offer invoice processing and coding for new managers and staff
  • Process requests for checks
  • Prepares account analyses as requested
  • Perform standard office responsibilities such as filing, telephone answering, and routine communication
  • Prepares manually payable accounts checks
  • Performs similar duties as needed
  • Monthly reconcile all college postal accounts.
  • Assist the Accounts Payable team in ensuring that all supplier invoices are received for payment and creditors are paid in a timely, accurate, and efficient manner.
  • Ensure the precise and efficient processing of Accounts Payable invoices and internal expenses in accordance with the organization’s policies and procedures.
  • Receiving and assessing invoices for processingJAMB portal
  • Organize and store invoices
  • Prepare the wire transfers for all Accounts. Payable vouchers
  • Maintain accounting records by confirming and publishing account transactions
  • Prepare notebook entries for expenses connected to vendors and employees
  • Timely investigation and resolve ad hoc invoicing questions and escalated issues.
  • Collaborate with the AP Manager to resolve AP issues as they arise.
  • Ensure the precise and productive processing of intercompany invoicing
  • Provide consistent training and direction to other AP team members and business partners to guarantee the timely completion of Accounts Payable tasks.
  • Ensure the accuracy of data entered into the ledgers.
  • As required, communicate with internal and external stakeholders regarding supplier bills.
  • Ensure that the right amount of withholding taxes and VAT is reflected on each A/P voucher.
  • Take charge of the day-to-day processing of all purchase invoices (between 300 and 400 per month), ensuring that invoices are reviewed that pricing is accurate, and that any anomalies are investigated and resolved.
  • Ensure that invoices are authorized for payment by the appropriate department managers and matched to appropriate purchase orders
  • Ensure that invoices are documented and submitted into the Sage 50 system using the correct account codes, and that payments are made to the system in the correct manner.
  • After invoice approval, organize payment runs by scanning invoices and creating cheques for mailing.
  • Handle all inquiries pertaining to invoices/payments, answering telephone calls and emails, and communicating with relevant departments as required to ensure that all inquiries are handled professionally and promptly. Duties of an Accounts Payable

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  • Create new supplier accounts and modify existing supplier information as required.
  • Rectification of daily monetary deposits
  • Perform administrative responsibilities including typing, photocopying, filing, and printing
  • As needed, assist with the creation of sales invoices, including the entry of invoices into the Sage 50 system and the monitoring of payment receipt.
  • As needed, aid with account reconciliations and the identification and correction of accounting problems.


We hope that you will find this article useful. You can also use this as a guide to know the duties of a nutritionist if you are hoping to work as one.Good morning My Love Message


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