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Query Letter Guide 2023: How to Reply a Query Letter for Misconduct in an Office

Have you been searching for the right way to reply a query letter? Or you don’t know how to reply when issued a query letter for misconduct and you need guidance? If so, then you’ve come to the right page.Information Guide Nigeria 

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In this post, you’ll find query letter samples, including query letter for lateness, query on negligence of duty, and you will also learn how to answer a query letter in writing, and how to answer a query letter from your boss.

Sounds amazing right? Then stay glued to this post to see how to reply to misconduct query letters in the office or workplace.Query Letter Guide

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How to Reply to a Query Letter for Office Misconduct

If your Boss at the office issued a query to you for coming late to work, and you don’t know how to reply to the query, then make use of our query format to reply.

In the letter, it will be beneficial to state good reasons as to why you were not punctual to work, adding physical and documented evidence to back your claim.Npower Recruitment

Your first approach to answering the letter should be to understand the reason and angle with which you are been queried. Also gain the insight of your colleagues in the office on the query issued, that way you would have identified the angle to use in approaching the query.Amazing Facts about BetKing Nigeria Mobile Betting Company

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When writing the reply letter, put up an apology letter to your boss, and do not in any way deny what you are been queried for, rather you should consent to the action and put up an acceptable apology for it.The World’s Top 25 Bicycle Brands 2023 Update

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Below is a sample of a very reply to a query letter in the office. Make use of this sample when constructing your own reply letter.

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22nd July, 2022

The Permanent Secretary

State Planning Commission




Sir, my lateness to work on the 10th of July 2022 which was unusual was due to the breakdown of car at Udi Udomma road at about 7:41 am on my way to the office.

All efforts to contact my mechanic to come to the place on time and tend to my vehicle proved abortive continuously which resulted in my reporting to work late. After the mechanic came and fixed up the car, it was already 9:12. Copies of the receipts of the repair charges are attached to this letter for your perusal.JAMB Form

For records sir, I am a huge beneficiary of the said magnanimity and as such, I would not want to report to the office late. I promise to do my best and be punctual to work always.WAEC Result


Yours faithfully,



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Depending on the type of query issued to you, you edit our query sample and make it to suit the case. I advise that after replying to the query letter, you keep to your statement in the letter and try to be punctual at all times.JAMB Result

Finally, ensure the attached documents are authentic, because you will be facing a whole new case if the company were to find out that you tried to trick them. You may out rightly lose your job.

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Victor Nnaji

Victor is a Content Developer at InfoGuideNIgeria.com. InfoGuide Nigeria is a team of Resource Persons and Consultants led by Ifiokobong Ibanga. Page maintained by Ifiokobong Ibanga. If you need a personal assistance on this topic, kindly contact us.

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